How to Retrieve Deleted Excel File Not in Recycle Bin

Users are able to more easily manage their data with the help of the Excel spreadsheet, which is currently the most commonly distributed data visualization tool. A common practice among Excel users is to collect several sheets into a folder and then delete the older Excel files. This is done in order to organize the sheets.

However, there are situations when removing can end up being rather risky. After being deleted, a significant number of users discovered that their Excel files vanished without a trace; they were not recovered in the Recycle Bin.

Why may users find deleted Excel files are not in Recycle bin?

Usually, deleted Excel files will be stored in Recycle Bin, and users can recover them via right-click and choose restore selection. However, sometimes, deleted files would be removed and won’t appear in the Recycle Bin.

▍Permanent deletion: Bypassing the Recycle Bin, you employed Shift + Delete to delete the files permanently.
▍Recycle Bin storage space limit: The Recycle Bin was nearly filled and was unable to accommodate the deleted files.
▍Cleaning the Recycle Bin: If the files were irreversibly deleted after the Recycle Bin was emptied, it is necessary to retrieve them.
▍External storage deletion: The files were deleted from external storage devices, bypassing the Recycle Bin.
▍Immediate deletion setting: You have configured the Recycle Bin to delete files promptly without transferring them to the bin.
▍File size exceeds Recycle Bin capacity: If the deleted file or folder exceeds the maximum size of the Recycle Bin, it is too enormous to be recycled.

Directly retrieve deleted Excel file not in Recycle Bin

To recover deleted Excel files that are not in the Recycle Bin, users may consult file backups. However, it is widely recognized that not many individuals possess the foresight to create data backups.

In light of this, and to optimize efficacy, why not leverage a professional data recovery tool for Windows? Among all eligible utilities, AOMEI FastRecovery is a reliable option. It simplifies the procedure of recovering Excel files in numerous ways:

Step 1. Install and launch AOMEI FastRecovery. Choose the exact partition or disk where your data lost and click Scan.

Step 2. Then, the recovery tool starts to scan and search. lt will execute the “Quickly Scan" first to find your deleted data fast, and then execute the “Deep Scan" for searching other lost data.

Step 3. Once the scan is completed, all deleted files, recycle bins and other missing files will be displayed. Please select the file you would like to recover and then click "Recover".

Step 4. Then, select a folder path to save your recovered files.

Step 5. Wait patiently for this process of recovering ends.

3 ways to fix how to retrieve deleted Excel file not in Recycle Bin

In this part, we’ll show 3 ways to recover deleted Excel file not in Recycle Bin. The 3 methods outlined below necessitate the availability of a backup or the activation of it before a data loss incident. Should you, regrettably, lack a fallback, please consult the preceding section.

Way 1. Utilize the File History feature to recover deleted Excel files

Windows offers File History as one of its backup utilities. It maintains copies of the files on the C: drive, and any modifications you make on an hourly basis will be documented. It is possible to retrieve deleted or edited files.

Step 1. Go to Control Panel > System and Security > File History.

Step 2. Click Restore personal files.

Step 3. Find and select the Excel files you deleted > click the Recover button.

Thus to restore deleted Excel files.

Way 2. Restore previous versions of the Excel file folder

Precious Versions is also a tool that necessitates backup files to reverse the file or folder to an earlier date, thereby recovering the overwritten or removed contents.

Step 1. Go to File Explorer > locate the folder where the Excel file was stored.

Step 2. Right-click the folder > Properties > Previous Versions > select a recent version > Restore.

Way 3. Recover Excel file deleted from Recycle Bin using Windows backup

It is also possible that the Backup and Restore option will be of assistance. Not only does it back up files on the C: disk, but it also backs up files on many other local devices.

Step 1. Start Control Panel > System and Security > Backup and Restore (Windows 7).

Step 2. Click “Restore my files”.

Step 3. Browse for files > select the Excel files you need to restore > Next.

Step 4. Store the recovered Excel sheets anywhere you like > click Restore.

Ending lines

This post introduces the process of retrieving a deleted Excel file that is not located in the Recycle Bin. Four different approaches are offered.

By utilizing the ways that are presented in this article, you will be able to retrieve data regardless of whether it was erased accidentally or on purpose. With the assistance of a professional data recovery application, you can comprehend the process of recovering a permanently deleted Excel file that is not located in the Recycle Bin.